1. Introduction
DEPR.ai ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our fixed asset management and depreciation software service.
By using DEPR.ai, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Account Information
When you create an account, we collect:
- Email address
- Name
- Company/organization name
- Password (encrypted)
2.2 Financial Data
When you connect QuickBooks or other accounting systems, we access:
- Fixed asset records and details
- Chart of accounts information
- Transaction data related to fixed assets
- Company financial information (fiscal year, currency, etc.)
- Journal entry data for depreciation postings
2.3 Usage Data
We automatically collect certain information when you use our service:
- IP address and device information
- Browser type and version
- Pages visited and features used
- Time and date of visits
- Error logs and performance data
3. How We Use Your Information
We use the collected information for:
- Providing and maintaining our depreciation calculation services
- Generating financial reports and assessments
- Syncing data with your connected accounting systems
- Sending service-related notifications and updates
- Improving our service and developing new features
- Responding to customer support requests
- Detecting and preventing fraud or abuse
- Complying with legal obligations
4. Data Security
We implement industry-standard security measures to protect your data:
- All data is encrypted in transit using TLS 1.3
- Data at rest is encrypted using AES-256 encryption
- OAuth tokens are encrypted before storage
- Regular security audits and penetration testing
- SOC 2 Type II compliance (in progress)
- Role-based access controls for team members
5. Third-Party Integrations
We integrate with the following third-party services:
- Intuit QuickBooks: For accounting data synchronization
- Supabase: For authentication and database services
- Vercel: For application hosting
- Stripe: For payment processing
Each third-party service has its own privacy policy governing their use of your data.
6. Data Retention
We retain your data for as long as your account is active or as needed to provide you services. Financial records are retained for a minimum of 7 years to comply with accounting and tax regulations.
You may request deletion of your account and personal data at any time by contacting us. Note that some data may need to be retained for legal compliance.
7. Your Rights
Depending on your location, you may have the following rights:
- Access to your personal data
- Correction of inaccurate data
- Deletion of your data
- Data portability
- Objection to processing
- Withdrawal of consent
To exercise these rights, please contact us at privacy@depr.ai.
8. Cookies and Tracking
We use essential cookies to maintain your session and preferences. We do not use third-party advertising cookies. Analytics cookies are used to improve our service and can be disabled in your browser settings.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Continued use of the service after changes constitutes acceptance of the updated policy.
10. Contact Us
If you have questions about this Privacy Policy, please contact us:
- Email: privacy@depr.ai
- Website: https://depr.ai